Title: "MeetWho Data Retention: What We Store and Why"

Description: "Learn what data MeetWho stores, why it is processed, how retention periods are determined, and what happens when you delete information or close an account."

What MeetWho Stores, For How Long, and Why: A Data Retention Guide

What MeetWho stores, for how long, and why depends on the type of information involved and the purpose it serves. Event registration details, professional profile information, networking activity, account data, and operational records support different functions, so they do not necessarily follow one universal retention period. This guide explains MeetWho data retention in plain English, starting with what information may be processed and why it is needed.

MeetWho does not apply one universal retention period to every category of information. Account data, event registrations, professional profiles, networking activity, and operational records can have different lifecycles because they serve different purposes. Exact retention periods should always be read together with MeetWho’s current Privacy Policy and applicable legal requirements.

The Short Answer: How MeetWho Approaches Data Retention

Data retention is the period for which information remains stored because it is still needed for a defined purpose. For MeetWho, that purpose may relate to operating an account, managing an event registration, enabling networking features, maintaining a user’s connection history, protecting the service, or meeting an applicable legal obligation.

This means the useful question is not simply, “How long does MeetWho keep data?” A more accurate question is: “How long is each category of data needed for the purpose for which it was collected or generated?” A participant’s professional profile, for example, serves a different function from an event check-in record or a security log. Retention decisions therefore need to be considered category by category.

MeetWho’s privacy model also matters when understanding this lifecycle. The platform is designed around organiser settings and participant permissions. Networking features are not intended to create an unrestricted public attendee directory. Instead, eligible participants can receive relevant recommendations based on the information they choose to provide, their networking goals, common interests, and the settings applied to the event.

Importantly, paying for additional MeetWho features does not override these privacy principles. Plus membership does not unlock hidden profiles or private contact details, and MeetWho does not sell participant lists.

What Information Can MeetWho Store?

The information associated with MeetWho can come from several different parts of the event and networking experience. Some data is supplied directly by a user, some is created through event participation, and some may be generated as part of delivering personalised networking functionality.

Understanding those differences is essential because what data MeetWho stores is closely connected to why that information exists in the first place.

Account and Professional Profile Information

Participants can create professional profiles that help MeetWho understand who they are and what kinds of conversations may be relevant to them. Depending on the information a user chooses to provide, a profile can include professional details such as what the person is working on, what they are looking for, who they would like to meet, and the areas in which they can help others.

This information supports MeetWho’s “Know who to meet” approach. Rather than encouraging attendees to browse as many people as possible, MeetWho can use relevant profile information together with event goals and shared interests to identify potentially valuable introductions among users who are eligible to participate in networking.

Not every possible profile field should be assumed to be mandatory. The final scope of account and profile information is determined by the current MeetWho product experience and the information users choose or are required to provide for a particular function.

Event Registration and Participation Data

When an organiser uses MeetWho to run an event, event registration data may be created as participants register or apply to attend. Depending on how the organiser configures the event, this can include registration status, application or approval status, waitlist status, and information needed to administer participation.

MeetWho also supports event-management workflows such as sharing online event links with registered participants, sending announcements or reminders, and performing QR-based check-in. Where those features are used, related participation or check-in information may become part of the event record.

An important distinction is that an event ending does not automatically mean every piece of associated information has the same retention outcome. Event administration, participant account activity, networking history, and records that may need to be retained for operational or legal reasons can follow different lifecycles.

Networking Preferences, Matches, and Connections

MeetWho’s networking system can use participant-provided information to understand professional goals and identify relevant people to meet. This may include what someone is seeking, what they can offer, their interests, and the types of people they hope to connect with.

From that information, MeetWho can generate personalised networking recommendations. A recommendation may explain why two people could benefit from meeting, how they may be useful to one another, and how a conversation could begin. These generated recommendations are distinct from the profile information originally supplied by the participant.

Why a Person Was Recommended

A MeetWho recommendation is designed to add context rather than simply display another attendee’s name. The system can consider relevant profile information, event context, goals, and shared interests when ranking eligible people and explaining why a potential introduction may be worthwhile.

This creates another data category within the overall lifecycle: information generated to support personalised networking. Its purpose differs from basic registration data, which is why its retention should be evaluated separately rather than treated as part of one universal storage period.

Connection Requests and Connection History

Participants can send introduction requests to people recommended through the permitted networking experience. When both sides connect, they can message one another and manage that relationship through MeetWho.

Connection activity can therefore create records that are different from both the original event registration and the professional profile. That distinction becomes especially important when considering what happens after an event ends, when a user removes information, or when an account is eventually closed.

Messages, Private Notes, and Follow-Up Reminders

Once two participants establish a mutual connection, MeetWho can support messaging between them. Messages are different from registration records because their purpose is interpersonal communication after a connection has been created. They should therefore be treated as a separate data category when describing MeetWho data retention.

MeetWho also allows users to create private notes and follow-up reminders related to their networking activity. These records support personal relationship management rather than event administration. A private note, for example, may help a participant remember why a conversation mattered or what should happen next, while a reminder can help them follow up after an event. These records should not be described as organiser-visible unless the current product and privacy documentation explicitly state that they are.

The same distinction applies to connection history. A participant may want to remember who they met after an event has finished, so networking records can have a different lifecycle from event-registration information. The fact that two categories were created during the same event does not automatically mean they should be deleted at the same time.

Technical, Security, and Operational Information

Like other SaaS services, MeetWho may need limited technical and operational information to operate, secure, and troubleshoot the platform. Depending on the current product architecture and documented practices, this can include records associated with authentication, service access, security events, fraud or abuse prevention, device or browser information, and service diagnostics.

These categories require especially careful wording. The published article should not claim that MeetWho stores a particular technical identifier, log type, or device attribute unless that processing is confirmed in the current Privacy Policy or technical documentation. Likewise, no security-log retention period should be estimated simply because a similar period is common elsewhere in the industry.

Operational records also illustrate why one deletion rule cannot sensibly apply to every category of information. A security record intended to investigate abuse, for example, serves a fundamentally different purpose from a participant’s networking preference or an organiser’s event registration record.

How Long Does MeetWho Keep Each Type of Data?

There is no responsible way to answer this question with one number. A useful retention policy connects each category of information to its purpose, the event or account lifecycle that affects it, and any legal or operational reason that may require limited information to remain.

The table below provides the structure readers should use to understand how long MeetWho keeps data. Exact durations should only be published where they are supported by MeetWho’s current Privacy Policy, an approved internal retention schedule, verified technical configuration, or an applicable legal requirement.

A retention matrix is more useful than a blanket statement because it connects storage to purpose. It also makes changes easier to communicate when product behaviour, legal obligations, or technical infrastructure evolve.

Why MeetWho May Retain Different Information for Different Periods

Providing the Service a User Requested

Some information needs to remain available while a user is actively using a particular feature. An account cannot function without the information necessary to identify and manage that account, just as event registration cannot work without the records needed to determine whether someone is registered, approved, waitlisted, or checked in.

Networking data follows the same principle. If a participant wants MeetWho to recommend relevant people, maintain active connections, or support follow-up tools, the information necessary to deliver those functions may remain relevant for longer than the event registration itself.

Security, Abuse Prevention, and Service Integrity

Certain limited records may need to remain available to protect accounts, investigate suspicious activity, prevent misuse, or maintain reliable service operations. That does not justify retaining every category of personal information indefinitely. Security retention should remain tied to a defined security purpose and a documented period.

This distinction supports the principle of storage limitation: information should not be kept merely because keeping it is technically possible. Each category should have a reason for remaining stored and a defined point at which that reason is reviewed or expires.

Legal, Tax, or Accounting Requirements

Some records may need to remain available after an event ends or an account is closed because applicable law requires them to be retained for a defined period. Billing, payment, tax, or accounting records are common examples of data categories that may be subject to statutory retention requirements.

Those periods can vary by jurisdiction, record type, and legal context. MeetWho should therefore avoid presenting one global retention period unless the same rule genuinely applies across all relevant users and entities. Where a legal obligation requires limited information to remain, that exception should be documented separately from the ordinary lifecycle of account, profile, or networking data.

Establishing or Defending Legal Claims

Where supported by MeetWho’s current Privacy Policy and applicable law, limited information may also need to be retained for the establishment, exercise, or defence of legal claims. This is another example of why deleting an account does not necessarily mean every record disappears from every system at the same instant.

Any such retention should be limited to information relevant to the specific purpose. A legal-retention exception should not be treated as a reason to preserve unrelated profile, event, or networking information indefinitely.

What Happens When an Event Ends?

The end of an event is an important lifecycle point, but it is not the same thing as account deletion. When an event concludes, the organiser may no longer need some information for active event administration, while a participant may still have an active MeetWho account, professional profile, mutual connections, private notes, reminders, or networking history.

That distinction matters because MeetWho combines event management with ongoing professional networking. A registration record exists to support participation in a specific event, whereas a mutual connection or follow-up reminder can remain useful after the event itself is over. The appropriate retention outcome should therefore be determined by the category of information and the purpose it continues to serve.

Organiser access and MeetWho’s own storage should also be treated as separate questions. The fact that information remains in a system for a legitimate retention purpose does not automatically mean an organiser should continue to have access to it. The exact access model should follow the current product permissions and privacy documentation.

What Happens When You Delete Information or Close Your MeetWho Account?

Data You Edit or Remove Yourself

Where MeetWho provides controls to edit or remove profile information, networking details, private notes, reminders, or other user-managed records, those controls should be described according to the current product experience. The article should not promise that a specific item is self-service deletable unless that capability is available and documented.

Updating information can also affect future networking recommendations. If a participant changes what they are working on, what they are looking for, or who they want to meet, the information used for subsequent matching may change accordingly.

Account Deletion

Closing an account is broader than editing an individual profile field. An account-deletion request can trigger a process covering account data and associated information, subject to the retention rules that apply to each category.

Information That Can Be Deleted

The published version should identify specific categories only where MeetWho’s current Privacy Policy and product behaviour confirm how deletion works. It should distinguish between deletion, anonymisation, and information that remains temporarily in restricted systems for operational or legal reasons.

Limited Records That May Need to Remain

Certain records may remain after account closure where there is a continuing and documented reason, such as:

• Legal compliance with applicable financial, tax, or regulatory obligations.
• Security and fraud prevention where limited records are necessary to protect the service or investigate misuse.
• Accounting requirements connected with transactions or business records.
• Legal claims where retention is permitted or required for establishing, exercising, or defending a claim.

These exceptions should be narrow and purpose-specific. They should not be used to imply that MeetWho keeps every category of user information after an account is closed.

Backups and Delayed Deletion

If deleted information can remain temporarily in backup systems before normal backup rotation removes it, the final article should state the actual verified period and explain whether the data remains inaccessible to ordinary product use during that interval. No backup-deletion timeline should be guessed.

Who Controls Networking Visibility and Participant Access?

MeetWho’s networking model is built around organiser settings and participant permission. Organisers can determine the networking privacy configuration for their events, while participants decide whether they take part within the options made available to them.

MeetWho is therefore not designed around unrestricted access to a universal attendee list. Personalised recommendations are intended to surface relevant people among users who are eligible to participate in networking, using information such as professional goals, shared interests, and participant-provided preferences.

A paid plan does not override those boundaries. MeetWho Plus does not unlock hidden profiles or private contact information, and MeetWho does not sell participant lists. Plus expands personal networking tools, not access rights to people who have not permitted that access.

MeetWho Data Retention Checklist for Organisers

Before collecting or retaining participant information, organisers should review the purpose of each field and the privacy settings applied to the event.

• Request necessary information: Avoid collecting fields that do not serve a clear event or networking purpose.
• Explain collection purposes: Tell participants why particular information is being requested.
• Review networking settings: Configure visibility and networking permissions appropriately for the event.
• Set clear expectations: Make participation and networking choices understandable before users opt in.
• Limit internal access: Give organiser-side access only to people who need it for legitimate event operations.
• Review post-event access: Reassess which information still needs to remain available once the event is over.
• Handle exports carefully: Apply appropriate privacy controls to participant data exported outside MeetWho.
• Support privacy requests: Direct participants to MeetWho’s verified privacy-request channel where applicable.

How MeetWho Supports Privacy-Conscious Event Networking

MeetWho combines event management with permission-based professional networking. Organisers can create an event page for free, collect registrations, review applications, manage waitlists, share online event links with registered participants, send announcements and reminders, use QR check-in, and configure networking privacy settings for the event.

For participants, the value extends beyond registration. Users can build professional profiles describing what they are working on, what they are looking for, who they would like to meet, and where they can help others. MeetWho can analyse this information alongside event goals and shared interests to recommend relevant people among participants who are eligible for networking.

Instead of treating networking as access to the largest possible attendee directory, MeetWho focuses on relevance. Recommendations can explain why two people may benefit from meeting, how they could help one another, and how to start the conversation. Participants can then send connection requests, communicate after a mutual connection, create private notes, and set follow-up reminders.

This is the idea behind Know who to meet: the goal is not to expose more people or more private information, but to help participants identify the connections most likely to create meaningful, mutually useful conversations.

Planning an event? Create an event for free with MeetWho, manage registrations and participants in one place, and configure networking around the privacy settings appropriate for your event.

Frequently Asked Questions About MeetWho Data Retention

What Personal Data Does MeetWho Store?

MeetWho can process different categories of information depending on how the service is used. These may include account and professional profile information, event registration data, participation or check-in records, networking preferences, personalised recommendations, connection activity, messages, private notes, reminders, and limited technical or operational records where required to run and protect the service.

The exact information processed should always be confirmed against the current MeetWho product experience and Privacy Policy. Optional profile information should not be described as mandatory unless it actually is.

How Long Does MeetWho Retain My Information?

There is no single retention period that accurately describes every category of MeetWho data. Retention depends on why the information exists, whether the relevant account or feature remains active, and whether a continuing legal, security, accounting, or operational requirement applies.

Where MeetWho publishes an exact retention duration for a particular category, that documented period should take precedence over general explanations in this guide.

Does MeetWho Delete My Information When an Event Ends?

Not necessarily. The end of an event and the deletion of a MeetWho account are different events in the data lifecycle. Some event-administration information may no longer be needed after an event, while an active participant may still use their profile, connections, networking history, private notes, or follow-up reminders.

Retention therefore needs to be considered according to the individual category and its continuing purpose.

What Happens When I Delete My MeetWho Account?

Account deletion should initiate the applicable deletion and retention process for information associated with the account. Some information may be deleted or anonymised, while limited records may need to remain where there is a documented legal, accounting, security, fraud-prevention, or legal-claims requirement.

Any exception should be limited to the information and period necessary for that purpose. Account deletion should not be interpreted as permission to retain unrelated personal data indefinitely.

Can Event Organisers See My Networking Information?

Access depends on the current MeetWho product permissions, event configuration, and participant choices. MeetWho’s networking model gives priority to organiser settings and participant permission rather than automatically exposing a universal public participant list.

Private networking records should not be assumed to be visible to organisers unless the current product documentation specifically states otherwise.

Does MeetWho Sell Attendee or Participant Lists?

No. MeetWho does not sell participant lists. Its networking model is designed to help eligible participants identify relevant people to meet rather than monetising access to attendee data.

This distinction is central to MeetWho’s privacy approach and its positioning as Event Networking Intelligence.

Can MeetWho Plus Users Access Hidden Profiles or Private Contact Details?

No. MeetWho Plus expands personal networking capabilities, such as providing more active recommendations, more detailed matching explanations, personalised conversation starters, AI-assisted introduction and follow-up tools, unlimited notes and reminders, calendar integrations, and advanced personal networking features.

A paid membership does not bypass participant permissions and does not unlock hidden profiles or private contact information.

Can I Ask MeetWho to Delete My Information?

Users should use MeetWho’s current, verified privacy-request or account-management process when they want to exercise an available deletion right. The exact process and any applicable exceptions should be explained in the current Privacy Policy and related account documentation.

Because privacy rights can differ by jurisdiction, the formal policy should remain the authoritative source for eligibility, identity verification, response procedures, and legally permitted retention.

Where Can I Find MeetWho’s Formal Privacy Terms?

Refer to the current MeetWho Privacy Policy and Terms of Service published through the official MeetWho website. These documents should be treated as the authoritative source for formal privacy terms, legal bases, user rights, and specific retention commitments.

This guide is intended to make MeetWho data retention easier to understand; it does not replace those formal documents.

Know What Is Stored — and Know Who to Meet

Data retention transparency works best when information is connected to a clear purpose. Event registration, professional profiles, personalised networking, connection history, security records, and legally required business records do not all serve the same function, so they should not automatically be treated as though they belong on one universal retention timeline.

MeetWho’s broader approach follows the same principle of purposeful access. Organisers can manage events and participants, while attendees can focus on relevant professional introductions without paid membership becoming a shortcut to hidden profiles or private contact information.

Know who to meet. Create your event for free with MeetWho, manage participants in one place, and help attendees build more meaningful professional connections based on relevance, shared value, and permission.

Sources and Further Reading

• MeetWho — https://meetwho.app/
• MeetWho Privacy Policy — use the current official policy published by MeetWho
• MeetWho Terms of Service — use the current official terms published by MeetWho
• European Union General Data Protection Regulation (GDPR) — EUR-Lex
• European Data Protection Board guidance on transparency, storage limitation, data minimisation, and data-subject rights

Last reviewed: August 2026. Exact retention periods, deletion timelines, backup practices, legal obligations, and technical data categories should be verified against MeetWho’s current Privacy Policy and approved internal retention documentation before publication.